July 6th, 2009
In the Audiovisual Tips for Beginner post, we gave an overview of general guidelines for using audiovisuals at any event. But today, we’re bringing you the sequel: advanced AV tips.
There’s no need to be afraid of adding audiovisual to an upcoming 
gathering, and these simple steps can help ensure that your A/V enhancements add value and impact to your event.
1. Less is more. Generally speaking, you don’t need more than 1 kind of A/V support at a time. For example, if you decide to rent a projector to showcase a video montage at an upcoming party, wedding or shower, be sure to turn off the party music before you start the video so the music isn’t competing with the show. And to maximize your value, you could create a simple photo montage that loops, and run that loop throughout the party.
2. Know your audience. Always try to plan your event from your guests’/participants’ perspective. What are people seeking? How can A/V enhance their overall experience, without detracting from the event or creating sensory overload? Consider that older audiences will have different needs than younger demographics.
3. Plan ahead. Do as much as you can ahead of time, so that all you have to do during the party or meeting is “press play.” During your event, you’ll have plenty of details to manage, and there’s no need to add A/V mishaps to the list. Set up early and test everything (sound, lighting, function, focus, remote, etc.) before guests/participants begin to arrive.
4. Push the envelope. Don’t settle for “simple” or what’s been done before — to truly wow your audience, push the limits of your capabilities (or better yet, ask a techie cohort for assistance). Add drama, effects, and more — but don’t go over the top or you’ll lose your audience.
5. Get a second opinion. Whether it’s your PowerPoint presentation, your handouts, your signage or your slide show/montage, it always pays to have a second set of eyes review your creation.
Got a great A/V tip we can use? Post it here as a comment or email us! And when you need to reserve a projector rental, be sure to visit us online at Projector123.com.
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