August 5th, 2009
If you’re planning an outdoor event this summer, it pays to have a back-up plan in case of inclement weather. The larger and more elaborate your event is, the more involved your plan B will be, but you’ll enjoy the peace of mind that comes with knowing you’ve got an alternate strategy if the weather gets unpredictable.
Here are some suggestions to consider for your Plan B:
1. Tents/Outdoor Shelter from the Elements
Portable event canopies are generally made from a metal folding base topped with a vinyl or waterproof canvas covering. While these are no match for strong winds, they offer an affordable shelter for protection from light rain and extreme sun. Party tents are more expensive, but provide a more durable venue that can withstand more severe weather. Tents and canopies are great options when moving the venue is not an option and cost is a concern.
2. Alternate Venues
Summer weather can be somewhat unpredictable, whether your part of the country is prone to lightning storms, afternoon showers, tornadoes or warm weather monsoons. Choosing an alternate venue can be tricky…ideally, it should be close to the original venue, and it’s a good idea to print the “in case of inclement weather” info right on your event invitation; otherwise there could be quite a bit of last-minute scrambling to ensure that everyone winds up at the appropriate place. Additionally, be prepared to put down a sizable deposit at your alternative venue — they’ll expect to be compensated (for other foregone bookings) even if it turns out that you don’t need the alternate venues.
If all this seems like too much to consider, an indoor venue may be your best bet. Consider choosing a location with plenty of windows to let in natural light — or possibly a venue with an outdoor patio that can be used in case the weather turns out to be just perfect.
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